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Home My WebLink About1996-01-02 - Regular City CouncilMINUTES OF REGULAR BUSINESS MEETING City of Stephenville - City Council TUESDAY, JANUARY 2, 1996 - 7:00 P.M. The City Council of the City of Stephenville, Texas, convened in a Regular Business Meeting on January 2, 1996, at 7:00 p.m., in the Council Chambers at City Hall, 3 54 N. Belknap Street, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: Mayor C ouncilmemb ers : Absent Others Attending I. CALL TO ORDER Lavinia Lohrmann Jim McCray Barbara Terrell Joel in Darrell W. Brown Scott Evans Billy Bob Hodges Bill Corbin John Pollan Don Davis, City Administrator Cindy L. Stafford, City Secretary Randy Thomas, City Attorney Mayor Lohrmann called the meeting to order at 7:00 p.m. and declared a quorum present. II. SOLID WASTE MANAGEMENT COMMITTEE A. FINAL PAYMENT TO JAY MILLS Mayor Lohrmann explained Jay Mills Construction has requested an additional $4,863.30 towards the final payment of the cell construction at the landfill. Mills claimed that the reason for the over excavation of one foot of material by his company was because the plans were not clear regarding the final grade elevations. An extra 3,354 cubic yards was excavated which is represented by the additional charge. Following discussion, Councilmember Corbin made a motion to deny the additional payment of $4,863.30 requested by Mills Construction, Inc. The motion was seconded by Councilmember McCray and passed by a unanimous vote. January 2, 1996 Minutes Be COST OVERRUNS FOR TEAM CONSULTANT SERVICES City Administrator Davis explained to the Council that the role of TEAM Consultants was for quality assurance and quality control services and for verification that the cell liner construction met the TNRCC regulations. As a result of Mills Construction, Inc. over excavation of the landfill and the pace at which construction was performed, the project was extended over a longer period of time. This increased the number of quality assurance checks, which then ran up the cost of services by TEAM. The original estimated cost was $19,420.50, and the actual cost was $3 8, 897.12. Councilmember Corbin made the motion to deny the additional cost overrun on the TEAM Consultant contract. Councilmember Brown seconded the motion which passed by the following vote: AYES: Councilmembers Corbin, Hodges, Hillin, Brown, Terrell, and McCray, and Mayor Lohrmann. NOES: Councilmember Evans. C. HOUSEHOLD HAZARDOUS WASTE PROGRAM It was explained that the City of Fort Worth is planning to apply for a grant with the North Central Texas Council of Governments for the construction of a hazardous waste collection and storage facility and mobile collection unit service. Councilmember Terrell moved to support this program by sending a letter to the City of Fort Worth expressing Stephenville's interest. Councilmember Corbin seconded the motion, and it passed by unanimous vote. III. WATER PLANNING COMMITTEE A. FINAL PAYMENT TO FREESE-NICHOLS, INC. FOR CONSTRUCTION PHASE SERVICES TO WASTEWATER TREATMENT PLANT Councilmember Evans moved to approve Contract Amendment No. 2 in the amount of $10,900.00 as the final payment for construction phase services to the Wastewater Treatment Plant. Councilmember Hodges seconded the motion which passed by unanimous vote. Be PROPOSAL FROM FREESE-NICHOLS, INC. TO ASSIST WITH REVIEW OF THE WASTEWATER TREATMENT PLANT CONTRACT OPERATIONS PROPOSALS January 2, 1996 Minutes Councilmember Evans moved to approve the contract from Freese -Nichols to assist with the reviewing and evaluating the proposals for contract operations at the Wastewater Treatment Plant for a fee not to exceed $8,500.00. Councilmember Hillin seconded the motion, and it passed by the following vote: AYES: Councilmembers Evans, Corbin, Hodges, Hillin, Terrell, McCray, and Mayor Lohrmann. NOES: Councilmember Brown. IV. NOMINATIONS COMMITTEE Councilmember Terrell reported that the Committee is recommending the following nominees to the respective boards and commissions: Planning and Zoning Commission: Incumbents Virginia Dorris, Nicki Beth Jones, Rusty Jergins, Jeff Blackwell, and new member, Helen Martin. Board of Adjustment: Incumbents Malcolm Cross and Les Gandy. Building Board: Incumbents Fred Parker and Eddie Caudle. Mechanical Board: Incumbents Mike Walker and Richard Alderfer. Electrical Board: Incumbents Kenneth Howell and Steve Jenkins. Plumbing Board: Incumbents Don Huffman, Clarence Young, and John Weber. Danizerous Buildings Abatement Board: Incumbent Frances Nix and new board member, Vance Wade. Airport Advisory Board: Incumbents Michael Waters, Jim Terrell, Larry Mills, and new board member, Clair Smith. Parks and Recreation Advisory Board: Incumbents Bee Bentley and Sam E. Taylor, II. The motion was seconded by Councilmember Brown and passed by unanimous vote. v. CONTRACT WITH STEPHENVILLE SENIOR CITIZENS. INC. Councilmember Evans made the motion to approve the contract with the Stephenville Senior Citizens, Inc. Councilmember McCray seconded the motion, and it passed by unanimous vote. January 2, 1996 Minutes 288 vie CONSENT AGENDA: Councilmember Brown requested that Item C. "Specifications --Mowing Contract" be removed from the Consent agenda. Councilmember Evans moved to approve the Consent Agenda, with the exception of Item C, as follows: A. APPROVAL OF MINUTES 1. Regular Meeting, December 5, 1995 2. Special Meeting, December 11, 1995 B. DISPOSAL OF FIXED ASSETS: 1. Telemetry Controls 2. Pumper Truck 3. Radio Equipment C. SPECIFICATIONS - MOWING CONTRACT D . AWARD BIDS 1. Backhoe 2. Chlorine & Sodium Bisulfite 3. Street Maintenance Material 4. Laboratory Services Councilmember Corbin seconded the motion, and it passed by unanimous roll call vote. Councilmember Brown wanted clarification of the procedures for soliciting bids for a mowing contract. City Administrator Don Davis explained that this is a way to explore some alternatives to determine if contracting for this service would be more economically feasible. Councilmember Brown made a motion to continue to explore the bid process and to approve Item C. "Specifications --Mowing Contract". Councilmember Evans seconded the motion which passed by unanimous vote. VIE. CITY ADMINISTRATOR'S REPORT City Administrator Don Davis answered the question raised by Jane Pratt during the Citizens General Discussion Meeting. Davis explained that for a time each councilmember received monthly status report which included, among other reports, financial statements required by charter. He stated further that councilmembers advised staff that receiving these reports every month was not beneficial, because of the time and expense incurred in reproducing these reports. These reports are filed January 2, 1996 Minutes in the office of the City Secretary in compliance with the City Charter and are available to any councilmember or the public if a copy is requested. By consensus, the Council instructed staff to begin furnishing status reports to the councilmembers. Davis stated that there was a necessity for a special Council meeting to be held on Tuesday, January 16, at 530 p.m. Davis reported to the Council that the Chamber of Commerce Mixer held on December 21, 1995 at City Hall was very successful. He informed those present of the Council Cake Contest, where each councilmember baked and decorated a cake for serving to our guests. These cakes were judged and the winners were: Bill Corbin, First Place --Best All -Around Cake Joel Hillin, Second Place (All -Around) Lavinia Lohrmann, Third Place (All -Around) John Pollan, Best Decorated Cake VIII. EXECUTIVE SESSION At 7 : 5 5 p.m. Mayor Lohrmann recessed the open portion of this meeting, and the Council went into executive session in compliance with the provisions of the Texas Open Meetings Law, Subchapter D., §5 5 1.07 1 (1)(A), Local Government Code, Vernon's Texas Codes, Annotated, in accordance with the authority contained in said provision concerning Consultation with Attorney; Closed Meeting; pending sor contemplated litigation. A. Jones and Gardner v. City of Stephenville B . Weldon Wilson v. City of Stephenville Mayor Lohrmann recessed the Executive Session at 8:30 p.m. IX. ACTION TAKEN ON MATTERS DISCUSSED IN EXECUTIVE SESSION: Mayor Lohrmann read a written statement which is as follows: "The City of Stephenville does not feel at fault or to blame for anything involved in the recent Jones -Gardner lawsuit. The City has agreed to settle all matters in the lawsuit for the sum of $23,000.00 plus $2,000.00 court costs. This was an economic decision that was recommended by the attorneys and the insurance company. This is in no way an indication of admission of responsibility. A copy of the complete settlement agreement will be made available to the media. "The Weldon Wilson lawsuit continues in litigation and the City's attorneys have advised against comment on this lawsuit or any other lawsuit now pending." January 2, 1996 Minutes 290 x. ADJOURN There being no other business to come before the Council at this time, Mayor Lohrmann adjourned the meeting at • 3 3 p.m. R avinia Lohrmann, Mayor ATTEST: Cindy taffo d, City S retary January 2, 1996 Minutes 291