HomeMy WebLinkAbout1989-11-21 - Special City Council MINUTES OF SPECIAL MEETING
City of Stephenville - City Council
TUESDAY, NOVEMBER 21, 1989 - 5:30 P.M.
The City Council of the City of Stephenville, Texas, convened in special session
on November 21, 1989 at 5:30 p.m. in the Council Chambers of City Hall , 354 N.
Belknap, with the meeting being open to the public and notice of said meeting,
giving the date, time, place and subject thereof, having been posted as
prescribed by Article 6252-17, Section 3A, V.T.C.S. , with the following members
present, to wit:
Mayor: George Swearingen
Mayor Pro Tem: Bob Self
Helen Martin
Vicki L. Truss
Scott Evans
left at 6:00 pm - Ray Reynolds
James L. McSwain
Joel M. Hillin
Absent: Jim Bostic
Others Attending:
Don Davis City Administrator
Charlene Young Director of Finance
Joyce Pemberton City Secretary
Joseph Chandler City Attorney
Randy Thomas Assistant City Attorney
ITEM I : Mayor George Swearingen called the meeting to order and declared a
quorum present and welcomed new Councilmember Scott Evans.
ITEM II : DISCUSSION REGARDING PROPOSALS FOR PURCHASE OF FUEL FOR CITY VEHICLES.
Don Davis, City Administrator, advised that during budget sessions it
had been decided to seek bids for purchase of gasoline for city
vehicles. The two bids received were from Allison Oil Company and
Marvin Browder Oil Company. It is recommended by the staff to award
the bid to Allison Oil Company.
After some discussion, Councilmember Jim McSwain made the motion,
seconded by Councilmember Helen Martin, to award the fuel contract to
Allison Oil Company at the unit prices listed for an interim period
until the City can get a permenant fixture installed. The motion
carried UNANIMOUSLY.
ITEM III : DISCUSSION OF BIDS AND SPECIFICATIONS FOR PURCHASE OF CITY EQUIPMENT.
Don Davis, City Administrator, explained that this is a proposal to
bring to the Council the specifications on major purchases, basically
any purchase over $10,000, which is in accordance with the Charter,
for Council approval of the specifications prior to going out for bids.
The bids would be brought back to the Council for final acceptance/
denial .
After discussion of the bid specifications, Councilmember Ray Reynolds
made the motion, seconded by Councilmember Jim McSwain, to approve
all bid specifications as presented with the exception of the tires
on the truck chassis for the Fire Department. The motion carried
UNANIMOUSLY.
After more discussion, Councilmember Ray Reynolds amended his motion
to eliminate #17 from the Janitorial Services bid specifications,
seconded by Councilmember Jim McSwain. The motion carried UNANIMOUSLY.
Mayor Swearingen recessed the open portion of this meeting and called the Council
into Executive Sesion.
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ITEM IV: EXECUTIVE SESSION as provided in the Open Meetings Act, Vernon's Texas
Civil Statutes, Article 6252-17, Sections 2(e) and 2(g) , for the
purpose of discussing pending and/or contemplated litigation and
personnel .
Mayor Swearingen reconvened the Council into open session at 6: 15 pm
and the following action was taken on matters discussed in executive
session.
Councilmember Jim McSwain made the motion, seconded by Councilmember
Helen Martin, for the City to employ Alam Plummer & Associates to
help with the development of the Pre-treatment Ordinance permits and
that Jim Mathews with Lloyd, Gosselink, Ryan & Fowler, PC. be
employed to answer the comments for the Pre-treatment Ordinance that
have been raised Appleton. The motion carried by the following vote:
AYES: Councilmembers Bob Self, Helen Martin, Vicki Truss, Scott Evans,
Jim McSwain, Joel Hillin, and Mayor George Swearingen.
NOES: None
ABSENT: Councilmembers Ray Reynolds and Jim Bostic.
Councilmember Jim McSwain made the motion, seconded by Councilmember
Helen Martin, that, in order to pay for these services, to transfer
up to $25,000 from the Enterprise Reserve Fund to the Operating
Budget on an "as needed" basis.
Councilmember Jim McSwain amended his motion to put a $9,500 limit on
amount to be paid to Alan Plummer & Associates and a $15,500 limit on
amount to be paid to Jim Mathews for a total of $25,000, seconded by
Councilmember Helen Martin. The motion carried by the following
vote:
AYES: Councilmembers Bob Self, Helen Martin, Vicki Truss, Scott Evans,
Jim McSwain, Joel Hillin, and Mayor George Swearingen.
NOES: None
ABSENT: Councilmembers Ray Reynolds and Jim Bostic.
There being no other business to come before the Council , Mayor Swearingen
adjourned the meeting at 6:25 p.m.
A ST: Geor Swea inge, May
oy Pemberton, City Secretary
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