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HomeMy WebLinkAbout1989-10-03 - Regular City Council MINUTES OF REGULAR MEETING City of Stephenville - City Council TUESDAY, OCTOBER 3, 1989 - 7:00 P.M. The City Council of the City of Stephenville, Texas, convened in regular session on October 3, 1989 at 7:00 p.m. in the Council Chambers of City Hall , 354 N. Belknap, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Article 6252-17, Section 3A, V.T.C.S. , with the following members present, to wit: Mayor: George Swearingen Mayor Pro Tem: Bob Self Helen Martin Vicki L. Truss Ray Reynolds James L. McSwain Jim Bostic Joel M. Hillin Absent: None Others Attending: Don Davis City Administrator Charlene Young Director of Finance Joyce Pemberton City Secretary Joseph Chandler City Attorney Randy Thomas Assistant City Attorney ITEM I: CALL TO ORDER. Mayor George Swearingen called the meeting to order and declared a quorum present. ITEM II: COMMUNICATIONS AND PERSONAL APPEARANCES BY CITIZENS: 89-10-248: CONSIDER PROPOSAL FROM MR. PHIL NICHOLS REGARDING THE CITY LEASING THE OLD BEALLS BUILDING. Mr. Phil Nichols, representing the owner of the Bealls Building, Sam Creswell , addressed the Council presenting two alternate proposals for Council consideration. 1. One (1) year free rent with a rental value of 5% of assessed valuation the second year and 10% of assessed valuation each sub- sequent year. 2. Will pay the city $8,000.00 to occupy the building for one (1) year and 10% of assessed valuation for all subsequent years. It was the consensus of the Mayor and Council to return to the Planning and Development Committee for further study and recommen- dations. ITEM III: MATTERS BY COUNCIL MEMBERS: 89-10-249: DISCUSSION OF THE "EXTRA HOUR OF OCTOBER 29, 1989". Joel Hillin commented that there will be an "extra hour" on October 29th and he wanted to work on this some more and will have a recom- mendation before this date comes up. 89-10-250: DISCUSSION REGARDING COUNCIL SUPPORT OF THE LAWN CARE PLAN "DON'T BAG IT". 258 Ray Reynolds reminded the Council of the discussiion during budget workshops of the "Don't Bag It" program sponsored by the Texsa Agri- cultural Extension Service. Mr. Reynolds said it has been determined that 18% of space used in the landfill is grass clippings and, as there is no money involved, he feels it will be a help at the land- fill and is a good program. The program would start next spring. He said he would continue to work on it, if the Council so desires. It was the consensus of the Council that it was a good program and would carry their support. ITEM IV: COMMITTEE REPORTS: 89-10-251: SPECIAL COMMITTEE-CIVIL SERVICE REPORT. Joel Hillin, Chairman, submitted the following committee recommen- dations regarding the operation of the personnel clerk' s office: 1. The personnel clerk assigned to the Civil Service Commission will office in the city offices. 2. If additional room is required for confidential meetings or discussions with individual people, the City Council Chambers can be made available. 3. Personnel files of city employees are required to remain in the city offices proper. 4. The City Council Chambers can be used by the Civil Service Commission for conferences and public meetings upon request, in advance, of the date and time of said meetings. Joel Hillin made the motion, seconded by Jim Bostic, to adopt the above listed recommendations from the Committee. The motion carried UNANIMOUSLY. 89-10-252: PERSONNEL COMMITTEE REPORT, Bob Self, Chair. Bob Self, Chairman, submitted the following recommendations for Council consideration: 1. Payment for unused sick leave (accumulation of old vs new sick leave-Civil Service personnel only) The employees be entitled to carry over their unused sick leave (maximum of 90 days) and that any sick time taken would be deduct- ed from unused time accumulated prior to 10-01-89 first. Also that the City' s liability to pay for unused sick days upon ter- mination would begin with the time actually accumulated under Civil Service beginning 11-01-89, and that there would be no payment for unused sick days accumulated prior to 11-01-89 upon termination. Ray Reynolds made the motion, seconded by Helen Martin, to approve the above committee recommendation as presented. The motion carried UNANIMOUSLY. 2. Allocation of Personnel in Classified Police Positions. To delete the allocation of personnel to the Corporal position; increase the allocation to the Police Officer position to 15; and increase the allocation to the Sergeant position to 8. Ray Reynolds made the motion, seconded by Jim McSwain, to approve the above committee recommendation as presented. The motion carried UNANIMOUSLY. 89-10-253: PLANNING & DEVELOPEMENT COMMITTEE REPORT, Helen Martin, Chair. 1. Proposed New Subdivision Ordinance: Helen Martin, Chairperson, reported the Committee had met with some of the Land Development Board to discuss the proposed new sub- 259 division ordinance. She said they discussed, in depth, the Performance Bonds, Maintenance Bonds, the Letters of Credit and/or the bonding of the developers. She said she felt they had made progress and that by the next meeting will have a proposal satis- factory to all concerned. 89-10-254: PUBLIC HEALTH & SAFETY COMMITTEE REPORT, Ray Reynolds, Chair. 1. Erath County Jail Interlocal Agreement: Ray Reynolds, Chairman, reported the City Administrator and his staff had met with Sheriff David Coffee and discussed not only the jail interlocal agreement but other shared services. They discussed maybe cutting city and county costs by expanding/sharing services. There is a "draft" contract prepared by Sheriff Coffee' s office that is being reviewed by the City' s attorneys now. He said he felt a lot of progress has been made in the last 30 days, but it is going to take time to get everything worked out. 2. Burglar Alarm System: Ray Reynolds, Chairman, reported that the City Administrator and staff is getting information together from other cities, etc. As soon as this information is available to the committee, they will discuss it and bring a recommendation to the Council . 89-10-255: SPECIAL COMMITTEE-SENIOR CITIZENS CENTER, INC. , Ray Reynolds, Chair. Ray Reynolds, Chairman, reported that the committee is ready now to put some contracts together with the Senior Citizens Center, Inc. and the Erath County Committee on Aging. He said they are getting infor- mation together so they will have a better understanding as to how they want the funds administered. When they have this altogether they will bring it to the Council for action. ITEM V: CONSENT AGENDA. 89-10-256: 1. Joel Hillin made the motion, seconded by Helen Martin, to approve the minutes of City Council meetings held on August 1st, 2nd, 15th, 23rd, 31st, and September 5th, 6th, and 11th, 1989, as written. The motion carried UNANIMOUSLY. 89-10-257: 2. Joel Hillin made the motion, seconded by Helen Martin, to approve the final plat of a replat of Lot 7A and part of Lot 2, Block 35, South Side Addition, Erath County, Texas, as recommended by the Planning & Zoning Commission. The motion carried UNANIMOUSLY. 89-10-258: 3. Joel Hillin made the motion, seconded by Helen Martin, to approve the final plat of a replat of Lot 5 and part of Lot 6, Block 145, City Addition, Erath County, Texas, as recommended by the Planning & Zoning Commission. The motion carried UNANIMOUSLY. 89-10-259: 4. Joel Hillin made the motion, seconded by Helen Martin, to approve the final plat of Heritage Hills Subdivision, Phase II , being 1.55 acres of the J. B. Dupuy Survey, Abst. 196, Erath County, Texas, as recom- mended by the Planning & Zoning Commission. The motion carried UNANIMOUSLY. ITEM VI: PUBLIC HEARINGS. 89-10-260: Mayor George Swearingen opened the floor for a public hearing to hear comments regarding adoption of the proposed Mechanical Code. THOSE IN FAVOR OF ADOPTION: None THOSE OPPOSED TO ADOPTION: None COMMENTS FROM THE COUNCIL: None There being no one else wishing to comment regarding adoption of the proposed Mechanical Code, Mayor George Swearingen closed the public hearing. 260 City Attorney Joseph Chandler commented that there is a state statute that is the regulations of air conditioning and refrigeration contractors which requires a state license. That statute sets up the standards that must be met by the contractors in their work. It also provides that a license can be issued to a contractor by the City, but that will only license him to do his practice and/or contracting within the City. If he has a state license, he can do contracting in any county within the state. There is not a provision in the Mechanical Code covering the granting of permits to contractors. It does require permits for work set up in the Code. Under the state statute, the City could have an inspector. The inspector could or should report any infractions by contractors. It also provides that every contractor of this type of work shall file an application or notice, on a form provided by the City, that he has a state license. If the City has an inspector and he finds an infraction, then it is his duty to report that to the State Labor Commission and they can take action, if they choose to do so. He said the City could have some ordinance setting up an inspector providing that he should make his inspections and report any infractions to the State Labor Commission. Mr. Thurman Cashon addressed the Council stating that he thought the control was needed and he recommended getting an inspector to enforce the state regulations. It was the consensus of the Mayor and Council for the City Administrator to work with Mr. Chandler and the Planning & Development Committee in reviewing this again and have recommen- dations at the next meeting. ITEM WII: DEPARTMENT REPORTS. 89-10-261: 1. Consider Appointment of Board of Appeals for the Dangerous Buildings Abatement Code. With the consent of the Council , Mayor George Swearingen assigned this item to the Nominations Committee. There being no other business to come before the Council , Mayor Swearingen ad- journed the meeting at 8:00 p.m. ATTEST: Geor Swearingen, Ma ,P�*te,Alemberton, City Secretary 261