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Home My WebLink About1989-09-26 - Special City Council MINUTES OF SPECIAL MEETING City of Stephenville - City Council WEDNESDAY, SEPTEMBER 26, 1989 - 5:30 P.M. The City Council of the City of Stephenville, Texas, convened in special session on September 26, 1989 at 5:30 p.m. in the Council Chambers of City Hall , 354 N. Belknap, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Article 6252-11, Section 3A, V.T.C.S. , with the following members present, to wit: Mayor: George Swearingen Mayor Pro Tem: Bob Self Helen Martin Vicki L. Truss Ray Reynolds Jim Bostic James L. McSwain Joel M. Hillin Absent: None Others Attending: Don Davis City Administrator Charlene Young Director of Finance Joyce Pemberton City Secretary Joseph Chandler City Attorney Randy Thomas Assistant City Attorney Mayor George Swearingen called the meeting to order and declared a quorum pre- sent. 89-09-242: CONSIDER BIDS FOR REMODELING OF POLICE STATION. Police Chief Doug Conner addressed the Council stating the Council had budgeted $14,675.00 for an addition to the police station to provide a more secure area for the dispatchers and to add a recep- tionist area for the general public. The first time they advertised for bids (March 1989) they did not receive any bids. The second time they advertised for bids (April 1989) they received on bid from Rick Hale Construction which the Council rejected. This is third bid ($37,000 from Ray J. Miller) . Jim Bostic made the motion, seconded by Ray Reynolds, to reject the bid of $37,000.00 submitted by Ray J. Miller Construction Co. of Meridian, Texas, for an addition to the Police Station. The motion carried UNANIMOUSLY. 89-09-243: CONSIDER ACKNOWLEDGEMENT OF MR. RAYMOND STEWART'S WITHDRAWAL OF BID ON HARBIN DRIVE PROPERTY. Betty Chew, Planning & Inspections Coordinator, advised the Council she had notified Mr. Raymond Stewart of the Council ' s decision to accept his bid of $50,500.00 for Lot 15, Block 140 of the City Addition, (on Harbin Dr. Extension) but not to accept the contingency of B-2 zoning on the property. Mr. Stewart stated he would withdraw his bid and asked that his cashiers check be returned by mail which she did. Joel Hillin made the motion, seconded by Helen Martin, that the City Council acknowledge the withdrawal of Mr. Stewart' s bid for the property on Harbin Drive being Lot 16, Block 140, City Addition. The motion carried UNANIMOUSLY. 89-09-244: AUTHORIZATION OF AMENDMENT TO THE LANDFILL OPERATING BUDGET. Bob Self made the motion, seconded by Jim McSwain, to authorize the transfer of $56,418.00, which includes $3,483.00 of overtime pay for 256 two employees (one in Street Dept. and one in Landfill Dept) , from the Landfill Cash Reserve Account to the Landfill Operating Account. The motion carried UNANIMOUSLY. 89-09-245: APPOINTMENT OF A SOLID WASTE DISPOSAL STUDY COMMITTEE. Don Davis, City Administrator, submitted the following names for the proposed Solid Waste Disposal Study Committee: Kay Fambrough, Jay Wilson, Mike Pugh, Lyndon Sullivan and Virgil Lueth. These people have been contacted and have agreed to serve. Ray Reynolds made the motion, seconded by Joel Hillin, to approve the nominees named above as the Solid Waste Disposal Study Committee. The motion carried UNANIMOUSLY. 89-09-246: SET THE "SCOPE OF WORK" OF THE LANDFILL EVALUATION STUDY BY FREESE & NICHOLS, INC. CONSULTING FIRM. Jim McSwain made the motion, seconded by Helen Martin, to approve the scope of work as outlined in the Engineering Agreement for Solid Waste Management Facilities Study presented by Freese and Nichols, Inc. , Consulting Engineers. The motion carried UNANIMOUSLY. EMERGENCY ITEM: 89-09-247: DISCUSSION OF USE OF CITY OWNED BUILDING BY THE SENIOR CITIZENS CENTER, INC. Mayor George Swearingen advised that "rumors" were going around town that an individual made the statement in a meeting that "the Senior Citizens Center may not be available for senior citizens in the future. " This has caused some discussion among the senior citizens and he would like for the Council to voice their on "is or is not the Senior Citizens Center going to be there in the oreseea 1 e .future for use6arr=erl--4 as the Senior Citizens Center." If not, should get'*out w4&",'�Othe'��'-P9 people know where they stand. City Administrator Don Davis and Director of Parks and Recreation Ronnie Isham stated that they did not tell Mr. Bill Grimes that the building would not be available for the Senior Citizens Center. Joel Hillin suggested that the Council draft a "Memorandum of Agree- ment" between the Senior Citizens Center and the City, as the building is owned by the City, and the Senior Citizens be allowed to continue their use of the building as they have been. After more discussion, Helen Martin made the motion, seconded by Joel Hillin, that it is the City Council 's intent, at this time, for the Senior Citizens Center, Inc. to continue the use of the building they are now in which is owned by the " City. The motion carried UNANIMOUSLY. There being no other business to come before the Council , Mayor George Swearingen adjourned the meeting at 6:05 P.M. ATTEST: Geor wearingen, Mayff Joyce Yemberton, City Secretary fi 257