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HomeMy WebLinkAbout1990-06-05 - Regular City Council MINUTES OF REGULAR MEETING City of Stephenville - City Council TUESDAY, JUNE 5, 1990 - 7:00 P.M. The City Council of the City of Stephenville, Texas, convened in regular session on June 5, 1990 at 7:00 p.m. in the Council Chambers of City Hall , 354 N. Belknap, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Article 6252-17, Section 3A, V.T.C.S. , with the following members present, to wit: Mayor: George Swearingen Mayor Pro Tem: Bob Self Helen Martin Sam Taylor II Scott Evans Ray Reynolds Lavinia Lohrmann Absent: Jim McSwain and Jim Bostic Others Attending: Don Davis City Administrator Joyce Pemberton City Secretary Joseph Chandler City Attorney Randy Thomas Assistant City Attorney I : Mayor George Swearingen called the meeting to order and declared a quorum present. II: COMMUNICATIONS AND PERSONAL APPEARANCES BY CITIZENS. 90-06-129: Request From Joe Brocato For A Variance To The Subdivision Rules ^ & Regulations. ( Don Davis, City Administrator, reported that the Planning & Development Committee had met with Mr. Brocato on Monday, June 4th and discussed his request. Mr. Brocato is considering buying some acreage just outside the city limits, along Tanglewood Trail . He does not want to extend the uti- lities to the end of his proposed property line, which is required by the Subdivision Ordinance. The Committee' s recommendation is that this be denied. Mr. Joe Brocato addressed the Council stating that his reasoning behind his request was that the other residences in the area were already self- contained with septic tanks and water wells. None of the area residents indicated they would be interested in city services now or in the future. With that in mind, he asked that the lines not be extended all the way to the end of the property line as is required by the ordinance of the City. After some discussion, Councilmember Bob Self made the motion, seconded by Councilmember Ray Reynolds, to deny Mr. Brocato' s request for a variance to the City' s Subdivision Ordinance requirements for extension of utility lines. The motion carried UNANIMOUSLY. III : MATTERS BY COUNCILMEMBERS. 90-06-130: After some discussion, it was the consensus of the City Council to leave the regular July meeting date on July 3rd. 90-06-131: ELECTION OF MAYOR PRO TEM. Councilmember Bob Self nominated Councilmember Helen Martin, seconded by Councilmember Ray Reynolds. Councilmember San Taylor made the motion, seconded by Councilmember Scott Evans, that nominations cease and Helen Martin be elected Mayor Pro Tem. The motion carried UNANIMOUSLY, with the exception of the abstention of Helen Martin. - 39 - IV: COMMITTEE REPORTS. 90-06-132: PLANNING & DEVELOPMENT COMMITTEE: Councilmember Bob Self, chairman of the Planning & Development Committee, reported that the Committee met Monday, June 4th, regarding the HERITAGE HILLS SUBDIVISION and thought they would have an agreement by the this time, but is not sure they do now. Mr. Martin Petersen, an attorney representing the Heritage Hills develo- pers, addressed the Council stating that his clients were not entirely ^ satisfied with the language of the contract, to wit: the last paragraph 1 of the contract, which states: "It is understood between the parties hereto that if connection is made to the sanitary sewer main from adjoin- ing property not included in said eight lots above mentioned that the pro- perty owner must pay full pro-rata charge for this sewer connection prior to the connection being made. " Mr. Petersen asked that the paragraph be changed to read as follows: "It is understood between the paties hereto that if connection is made to the sanitary sewer main from adjoining property not included in said eight lots above mentioned that the property owner must pay the portion of the full pro-rata charge due hereunder and remaining unpaid prior to the con- nection being made." After discussion, Councilmember Ray Reynolds made the motion, seconded by Councilmember Helen Martin, that the contract between the City of Stephenville and Hills of Heritage, Inc. be approved as presented, with no changes. The motion carried by the following vote: AYES: Councilmembers Helen Martin, Sam Taylor, Scott Evans, Ray Reynolds, Lavinia Lohrmann, and Mayor George Swearingen. NOES: Councilmember Bob Self 90-06-133: PERSONNEL COMMITTEE: Councilmember Bob Self, Chairman of the Personnel Committee, reported that the Committee has worked two years on updating the Employee Handbook. The City Council was provided copies several weeks ago. There are some signi- ficant changes in what is being presented for approval now and there will be some supplemental changes to be considered at budget time. The changes are: 1. Section 2.03 - Included under #4, a statement that no one will be eli- gible for regular employment as long as a member of his/her immediate family is serving as a member of the City Council or Mayor of City of Stephenville and for a period of one (1) year thereafter. 2. Section 3.06 - Schedule of holidays - under #9, Friday after Thanks- giving has been added. 3. Section 3.06 - Under #3 - extension of some benefits to regular part- time employees. This provides that regular part-time employees will receive four (4) hours pay for each official holiday. 4. Section 3.07 - Regular part-time employees are extended the benefit of vacation accrual on a given schedule. 5. Section 3.08 - Regular part-time employees are extended a sick leave accrual on a given schedule. 6. Section 4.02 - Change in schedule of issuing pay checks to employees to every other Friday, effective with pay period beginning September 30th, with check received on October 12th. The following changes are recommended to be considered at budget time: 1. Changes to vacation accrual , sick leave accrual , payment at termination, tuition reimbursement, education and certification pay, and on-call pay for regular city employees to match that required by Civil Service for the Police Department. All of these items have costs associated with them and the staff is working to determine what those costs are. They will be in the budget workbooks as new programs. - 40 - Councilmember Helen Martin made the motion, seconded by Councilmember Sam Taylor, to approve and adopt this Personnel Handbook. The motion carried UNANIMOUSLY. V: CONSENT AGENDA: 90-06-134: A. APPROVAL of minutes of the City Council meeting of May 8, 1990. 90-06-135: B. BID CONSIDERATIONS: (Item B-1 removed from Consent Agenda) #2-Bid #2498-ACCEPTANCE of low bid of $7,000.00 from Metro-Quip, Inc. of Arlington, Texas, for dechlorination faci- lities at Wastewater Treatment Plant. #3-Bid #2500-FOR ELECTRIC MOTORS FOR WATER DEPT. Total-$9,483.00 Items 1 & 2-ACCEPTANCE of low bid of $7,215.00 from Triangle Motors of Denton, Texas. Item 3-ACCEPTANCE of low bid of $2,268.00 from Caldwell Electric of Waco, Texas. #4-Bid #2499-VARIOUS PARTS FOR WATER DEPT - Total-$4,268.44 Items 1 & 7-ACCEPTANCE of low bid of $1,023.84 from Big Country Water Works. Items 2, 3, 4, 5 & 6-ACCEPTANCE of low bid of 3,174.60 from Atlas Utility of Ft. Worth, Texas. C. RESOLUTIONS: (removed from Consent Agenda) Councilmember Helen Martin made the motion, seconded by Councilmember Bob Self, to approve the Consent Agenda as presented, with the exceptions of Items B-1 and C-1). The motion carried UNANIMOUSLY by a roll call vote. 90-06-136: Consent Agenda Item B-1: College Farm Road Bridge. 1 Don Davis, City Administrator, explained that bids had been solicited for repair work to the College Farm Road bridge. The bids had two alternatives: a turn-key job and with the contractor providing only labor and the City providing the material . It seemed the best bid would be for the City to contract out the labor and the lowest bid was received from Hale Construction Company in the amount of $2,700.00. The estimated cost of materials to be approximately $6,000.00, which will make the total cost approximately $9,000.00. This money was not appropriated in the budget, however, there is money in the Street Maintenance Fund and it is the staff' s recommendation that the bid be awarded to Hale Construction Co. and to proceed with the repair of the bridge. Councilmember Helen Martin made the motion, seconded by Councilmember San Taylor, to award the bid (#2501) to Hale Construction Company in the amount of $2,700.00 for the labor on the repair of the College Farm Road bridge. The motion carried UNANIMOUSLY. Dr. Jerry B. Madkins, pastor of St.John Baptist Church, presented the Mayor with a petition signed by concerned citizens affected by the closing of the College Farm Road bridge. He expressed their concern on how the closing of the bridge had adversely affected them. 90-06-137: Consent Agenda Item C-1: Resolution 1 A RESOLUTION AND CONTRACT to allow the engineering firm of Freese & Nichols, Inc. to proceed with design work on the expansion of the Wastewater Treat- ment Plant. It was the consensus of the City Council to table this item due to unsolved problems. IV. CITY COUNCIL/CITIZEN GENERAL DISCUSSION. Don Davis, City Administrator, advised the Council that the staff is in the process of preparing preliminary budget for review and consideration. - 41 - He suggested the weekend (if the Council prefers to work a weekend) of July 28-29. Or (if the Council prefers week nights) the week of August 6-10. There being no other business to come before the Council at this time, Mayor Swearingen adjourned the meeting at 7:50 p.m. Al G org wearingen, Mayor J yce P mberton, City Secretary f 1 - 42 -