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HomeMy WebLinkAbout2/25/2015 - P&Z Meeting Minutes MINUTES OF THE PLANNING AND ZONING COMMISSION CITY OF STEPHENVILLE, TEXAS, HELD ON, WEDNESDAY, FEBRUARY 25, 2015 – 5:30 P.M. ITEM I: CALL TO ORDER. The regular meeting of the Planning and Zoning Commission of the City of Stephenville was called to order at 5:31 pm by Chairman Janet Whitley with the following members present: Chairman: Janet Whitley Members Present: Kerry Schindler Lisa LaTouche John Baxter Mark Wallace Metta Collier Justin Allison Members Absent: Richard Petronis Bill Muncey Others in attendance: Ken Dees Chalk Mountain LLC; Trent Gay and Matthew Price, RPLS, Surveyor; Judy Miller, Planning and Building Services Director; Tom Heap, Building Official; Bruce Cole, GIS Coordinator/Planner, and others. ITEM II: CONSIDER FOR APPROVAL OF THE MINUTES OF THE DECEMBER 17, 2014, AND JANUARY 28, 2015 MEETINGS. Commissioner Collier made the motion to approve the minutes as written. Lisa LaTouche seconded the motion. AYES: All NOES: None ITEM III: SELECTION OF A CHAIRMAN AND VICE CHAIRMAN FOR 2015. Commissioner Collier nominated Janet Whitley for Chairman. John Baxter seconded the nomination. AYES: ALL NOES: NONE Commissioner Baxter nominated Metta Collier for Vice Chairman. Jason Lovell seconded the nomination. AYES: ALL NOES: NONE ITEM IV: PUBLIC HEARING, DISCUSSION AND RECOMMENDATION TO THE CITY COUNCIL ON AN AMENDMENT TO SECION 10.01 “CONDITIONAL USE PERMIT” OF THE ZONING ORDINANCE. (STAFF) Director of Planning and Building Services, Judy Miller stated this amendment was brought up several meetings ago. There currently exists no stated procedure in the Zoning Ordinance regarding conditional use permits. The proposal before the Commission is to discuss some of the aspects of the procedure. Miller also state that after reviewing the land uses allowed in each district by conditional use permit, those uses also need to be considered for change. Commissioner Allison made the motion to continue to future meeting. Commissioner Lovell seconded the motion. AYES: ALL NOES: NONE ITEM V: PUBLIC HEARING, DISCUSSION AND RECOMMENDATION TO THE CITY COUNCIL ON AN AMENDMENT TO SECTION 6.1 NEIGHBORHOOD BUSINESS DISTRICT 6.1 HEIGHT, AREA, YARD, AND LOT COVERAGE REQUIREMENTS: MAXIMUM LOT AREA: 43,560 SQ. FT. (ONE ACRE). (STAFF). Ms Miller stated the B-1 Neighborhood Business District has a restriction on the "maximum" amount of lot area. None of the other districts which allow retail/commercial activity have such a restriction, and it is totally unclear why this is written in this manner. If you look at the current zoning map, there has obviously been no consistency in the regulation of this restriction. She recommended the section to read as “minimum lot area: There is no minimum area requirement”. Motion: Commissioner Lisa LaTouche made the motion to forward this item to the City Council with an approval of the amendment. Commissioner John Baxter seconded the motion. AYES: ALL NOES: NONE ITEM VI: DISCUSSION AND RECOMMENDATION TO THE CITY COUNCIL ON APPROVAL OF THE PRELIMINARY PLAT OF GOLF COUNTRY ESTATES II, BEING 14.551 ACRES OF LAND OUT OF THE JARRETT MENEFEE SURVEY, ABSTRACT NO. 520, ERATH COUNTY, TEXAS. (MR. TRENT GAY, LAKE GRANBURY DEVELOPERS, L.P., OWNER/DEVELOPER) (MATTHEW PRICE, RPLS, SURVEYOR) Ms. Miller said the subdivision is located in the far northeast part of the City and consists of 14.55 acres divided into three blocks and 48 lots. The entire property is zoned R-1 (single family residential) District. All lots meet the minimum standards for R-1 with the exception of Lots 9 and 10, Block 2. These two lots do not have the minimum 75' width at the front property line. The property is within the 100 year storm event delineation, and a flood study has been submitted and reviewed by Freese and Nichols. They have stated that the study appears fine. Lots sizes range from 0.21 acres to 0.41 acres and water and sewer plans have been submitted for review. Ken Dees from Chalk Mountain LLC, engineer for Lake Granbury Developers, gave a presentation on the subdivision design and flood study. He indicated that the lots which do not have the minimum 75’ width at the front property line will be corrected in the final plat. Commissioner Schindler made the motion to approve the preliminary plat with the condition that the subdivision meet the park land dedication requirement or there be a payment in lieu of dedication at the submission of the final plat. Commissioner Lovell seconded the motion. AYES: ALL NOES: NONE ITEM VII: DISCUSSION ON ACCESSORY BUILDINGS. Judy Miller took the floor stating concerns about accessory building regulation in the Zoning Ordinance and inconsistencies with the International Building Code. She stated the regulations should be stated as nearly the same as possible in both documents. Tom Heap, Building Official, discussed the International Building Code requirements with the Commission and answered questions. Judy Miller and Tom Heap are still working on this subject and will brief the Commission on the current regulations in both the Zoning Ordinance and the International Building Code with possible improvements to the regulations. ITEM VIII: DEPARTMENT REPORT Judy Miller stated that since the last Commission meeting, she has been appointed permanent Director of the Department. She has renamed the department “Planning and Building Services” to more clearly identify the purposes of the department. Miller stated that her goal is to have the department function in a more “citizen/customer friendly” mode. She want to, wants to meet with the Erath County Builders Association on a regular basis, become a member of the Association and get regular feedback on any City regulation effecting the builders. She also stated her concern that there is no administrative/clerical support. Approximately 60% of her time and others in the department is spent on administrative/clerical duties. Ms. Miller feels like this is an ineffective and insufficient way to run the department. She stated that the City Manager has requested proposals from companies who conduct staffing analysis for cities. This will be concluded in four months. ITEM IX: FUTURE AGENDA ITEMS. Ms. Miller stated that the item regarding structure size in each of the districts will be on the March meeting as well as several replats. ITEM X: ADJOURN. There being no other business to come before the Commission, Chairperson Janet Whitley adjourned the meeting at 8:03pm. ___________________________________ Janet Whitley, Chairman