HomeMy WebLinkAbout2020-10-06 - Regular City CouncilCity of Stephenville - Regular City Council Meeting
Tuesday, October 6, 2020 at 5:30 PM
The City Council of the City of Stephenville, Texas, convened on Tuesday, October 6, 2020, at 5:30 PM, in the
Council Chambers at City Hall, 298 West Washington Street, for the purpose of a Regular Business Meeting,
with the meeting being open to the public and notice of said meeting, giving the date, time, place and
subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes
Annotated, with the following members present, to wit:
COUNCIL PRESENT: Doug Svien
Mark McClinton
Justin Haschke
Nick Robinson
Brady Pendleton
Ricky Thurman
Alan Nix
Gerald Cook
Brandon Huckabee
COUNCIL ABSENT:
OTHERS ATTENDING: Allen L. Barnes, City Manager
Staci L. King, City Secretary
Randy Thomas, City Attorney
Call to Order
Mayor Svien called the meeting to order at 5:30 p.m.
II. Regular Agenda
1. Citizens' General Discussion
No one came forward to address the council.
2. Second Reading of an Ordinance Granting to Atmos Energy Corporation a Franchise to
Construct, Maintain, and Operate Pipelines and Equipment in the City of Stephenville,
Texas for the Transportation, Delivery, Sale, and Distribution of Gas In, Out Of, and
Through Said City for all Purposes
Allen Barnes, City Manager, read the caption of the proposed ordinance.
3. Consider Approval of Authorization to Apply for the Texas Water Development Board
Flood Infrastructure Fund
MOTION by Alan Nix, second by Gerald Cook, to authorize the application for the Texas
Water Development Board Flood Infrastructure Fund Grant and the associated resolution.
MOTION CARRIED by unanimous vote.
4. Consider Approval of a Hotel Occupancy Tax Fund Application from All In Barrell Racing
and Breakaway Roping
MOTION by Brady Pendleton, second by Justin Haschke, to approve the Hotel Occupancy
Tax Fund Application from All In Barrell Racing and Breakaway Roping in the amount of
$ 30, 000.
MOTION CARRIED by unanimous vote.
5. Consider Approval of Phase II of the COVID Restaurant Relief Program
MOTION by Mark McClinton, second by Brandon Huckabee, to approve Phase II of the
COVID Restaurant Relief Program.
MOTION CARRIED by unanimous vote.
III. Planning and Zoning Commission
Steve Killen, Director of Development Services
1. PUBLIC HEARING
Case No. RP202-003
Applicant is Requesting a Replat of Properties Located at 2241 W Tarleton, Lot 1, Block
3, and 0 Tarleton, Lot 1, Block 3, of the Kaylie Subdivision and Lot 8E, Block 139, of the
City Addition of the City of Stephenville, Erath County, Texas.
Steve Killen, Director of Development Services, presented the staff report to council.
Mayor Svien opened the public hearing.
Steve Emmons, representative of Spectra Student Living, spoke in favor of the replat.
No one spoke in opposition.
Mayor Svien closed the public hearing.
2. Consider Approval of a Replat of Properties Located at 2241 W Tarleton, Lot 1, Block 3,
and 0 Tarleton, Lot 1, Block 3, of the Kaylie Subdivision and Lot 8E, Block 139, of the City
Addition of the City of Stephenville, Erath County, Texas.
MOTION by Mark McClinton, second by Gerald Cook, to approve a replat of properties
located at 2241 W. Tarleton, being Lot 1, Block 3 of the Kaylie Subdivision and Lot 8E,
Block 139 of the City Addition to the City of Stephenville, Erath County, Texas.
MOTION CARRIED by unanimous vote.
3. PUBLIC HEARING
Case No. RZ2020-009
Applicant is Requesting a Rezone of the Property Located at 800 Riverside, Being Lot 11,
Block 74 of the City Addition of the City of Stephenville, Erath County, Texas, from Retail
and Commercial Business District (B-2) to One- and Two -Family Residential District (R-
2)
Steve Killen, Director of Development Services, presented the staff report to council.
Mayor Svien opened the public hearing. No one came forward to speak in favor of or
opposition to the rezone. Mayor Svien closed the public hearing.
4. Consider Approval of an Ordinance Rezoning the Property Located at 800 Riverside,
Being Lot 11, Block 74 of the City Addition of the City of Stephenville, Erath County,
Texas, from Retail and Commercial Business District (B-2) to One- and Two -Family
Residential District (R-2)
MOTION by Alan Nix, second by Brandon Huckabee, to approve Ordinance No. 2020-0-30
rezoning the property located at 800 Riverside Drive, being Lot 11, Block 74 of the City
Addition of the City of Stephenville, Erath County, Texas from Retail and Commercial
Business District (B-2) to One- and Two -Family Residential District (R-2).
MOTION CARRIED by unanimous vote.
City Of Stephenville
Regular City Council Meeting - 06 Oct 2020
5. PUBLIC HEARING
Case No. SV2020-007
--- Applicant is Requesting a Waiver from the City of Stephenville Zoning and Land Use
Ordinance, Section 155.6.11 Sidewalks at 1010 S Graham, Being Lot 2, Block 170, of the
City Addition of the City of Stephenville, Erath County, Texas
Steve Killen, Director of Development Services, presented the staff report to council.
Mayor Svien opened the public hearing.
Matt VanHatten, Collier Consulting, came to speak in favor of the waiver.
No one came forward to speak in opposition to the waiver.
Mayor Svien closed the public hearing.
6. Consider Approval of a Waiver from the City of Stephenville Zoning and Land Use
Ordinance, Section 155.6.11 Sidewalks at 1010 S Graham, Being Lot 2, Block 170, of the
City Addition of the City of Stephenville, Erath County, Texas
MOTION by Brandon Huckabee, second by Brady Pendleton, to approve a waiver from the
City of Stephenville Zoning and Land Use Ordinance, Section 155.6.11 Sidewalks at 1010 S.
Graham, being Lot 2, Block 170 of the City Addition of the City of Stephenville, Erath
County, Texas.
MOTION CARRIED by the following votes:
Ayes: Brady Pendleton, Justin Haschke, Nick Robinson, Gerald Cook, and
Brandon Huckabee
Noes: Mark McClinton, Ricky Thurman, and Alan Nix
PUBLIC HEARING
Case No. SV2020-008
Applicant is Requesting a Waiver from the City of Stephenville Zoning and Land Use
Ordinance, Section 155.6.04.M(1) — Curb and Gutter Options at 1010 S Graham, Being
Lot 2, Block 170, of the City Addition of the City of Stephenville, Erath County, Texas
Steve Killen, Director of Development Services, presented the staff report to council.
Mayor Svien opened the public hearing.
Matt VanHatten, Collier Consulting, came to speak in favor of the waiver.
No one came forward to speak in opposition to the waiver.
Mayor Svien closed the public hearing.
8. Consider Approval of a Waiver from the City of Stephenville Zoning and Land Use
Ordinance, Section 155.6.04.M(1) — Curb and Gutter Options at 1010 S Graham, Being
Lot 2, Block 170, of the City Addition of the City of Stephenville, Erath County, Texas
MOTION by Brady Pendleton, second by Brandon Huckabee, to approve a waiver from the
City of Stephenville Zoning and Land Use Ordinance, Section 155.6.04.M(1) - Curb and
Gutter Options at 1010 S. Graham, being Lot 2, Block 170 of the City Addition of the City
of Stephenville, Erath County, Texas.
MOTION CARRIED by unanimous vote.
IV. Public Works Committee
Alan Nix, Chair
City Of Stephenville
Regular City Council Meeting - 06 Oct 2020
1. Public Works Committee Report
Alan Nix, Chair, gave the committee report.
2. Consider Approval of a Professional Services Agreement for a Performance Evaluation
for Sanitary Sewer Basin 2
MOTION by Alan Nix, second by Mark McClinton, to approve a Professional Services
Agreement with Pipeline Analysis, LLC for a performance evaluation for Sanitary Sewer
Basin 2.
MOTION CARRIED by unanimous vote.
3. Consider Approval of a Professional Services Agreement for Rehabilitation of the 377
Ground Storage Tank
MOTION by Alan Nix, second by Mark McClinton, to approve a Professional Services
Agreement with Provenance Engineering for rehabilitation of the 377 ground storage
tank.
MOTION CARRIED by unanimous vote.
4. Consider Approval of an Agreement Amendment with Jacobs/CH2M OMI for FY2020-
2021
MOTION by Alan Nix, second by Nick Robinson, to approve an Agreement Amendment
with Jacobs/CH2M OMI for FY2020-2021.
MOTION CARRIED by unanimous vote.
V. Nominations Committee Report
Gerald Cook, Chair
1. Nominations Committee Report
Gerald Cook, Chair, gave the committee report.
VI. Finance Committee
Mark McClinton, Chair
1. Finance Committee Report
Mark McClinton, Chair, gave the committee report.
2. Consider Approval of an Ordinance Amending the FY2020-2021 Fee Schedule
MOTION by Mark McClinton, second by Brandon Huckabee, to approve Ordinance No.
2020-0-31 amending the FY2020-2021 fee schedule.
MOTION CARRIED by unanimous vote.
3. Consider Approval of an Ordinance Approving 4th Quarter Budget Adjustments for
FY2019-2020
MOTION by Mark McClinton, second by Brandon Huckabee, to approve Ordinance No.
2020-0-32 approving 4th quarter budget adjustments for FY2019-2020.
MOTION CARRIED by unanimous vote.
VII. MONTHLY BUDGET REPORT
Monica Harris, Director of Finance, gave the following report:
In reviewing the financial statements ending August 31, 2020, the financial indicators are
�— as expected, considering the impact of COVID-19.
City Of Stephenville
Regular City Council Meeting - 06 Oct 2020
Property Tax We received $13K in property taxes in the month of August, resulting in a $429K or
7.09% increase over funds collected through August last fiscal year. The $6.49 million collected
through August is 101.04% of budget.
Sales TaxWe received $592K in sales tax in August, resulting in $108K or 15.52% less than the
funds collected last August. However, last August was abnormally high. The $5.8 million collected
is 88.31% of the $6.57 million budgeted, which is about 3.5% less than anticipated.
HOT Funds We received $294K in revenue in the Hotel Occupancy Tax fund through August, as
compared to $459K in revenue through last August. We spent $198K in Hotel Occupancy Tax
funds through August as compared to $459K last year. Both are a direct reflection of the impact of
COVI D-19.
Revenue (Budgetary comparison)The target budget for operating revenue is $26.5 million. We
received $25.7 million in revenue through August, resulting in $765K under the target budget.
This is a result of reimbursement based grants and the impact of COVID-19.
Expenditures (Budgetary comparison)The target budget for operating expenditures is $19.1
million. We expended $17.1 million through August resulting in $1.98 million under the target
budget.
Revenue (Prior year comparison)Operating revenue received last year was $25.2 million as
compared to the current year's $25.7 million, resulting in a $530K increase due to service charges,
property taxes, grants, and insurance proceeds.
Expenditures (Prior year comparison) Operating expenditures last year were $17.1 million as
compared to the current year's $17.1 million, resulting in a $2,600 decrease. General Fund
expenditures increased $568K due to wages and benefits, maintenance, damage claims, and
COVID-19 supplies. SEDA expenditures increased $95K for marketing, wages and benefits, and
grants.
New ProgramsThe Downtown Revitalization project, the Green Ribbon Project, Eastside Sewer,
the CDBG GLO project, and the street improvement program will all carryover into FY 2020-2021.
VIII. Stephenville Type B Economic Development Authority Update
Jeff Sandford, Executive Director
This item was removed from the agenda.
IX. CONSENT
1. Approval of City Council Minutes
• Regular City Council Meeting - 01 Sep 2020
• Special City Council Meeting - 08 Sep 2020
• Special City Council Meeting - 15 Sep 2020
• Special City Council Meeting - 22 Sep 2020
2. Approval of City's Membership in the Texas Municipal League
3. Approval of Sale of City Property
City Of Stephenville
Regular City Council Meeting - 06 Oct 2020
4. Approval of Purchase of Asphalt Hot Box
_ 5. Approval of Purchase of Office365 Software
MOTION by Brady Pendleton, second by Mark McClinton, to approve the consent agenda as presented.
MOTION CARRIED by unanimous vote.
X. Comments by City Manager
• Early Voting for the November 3 Election begins Wednesday, October 13
• Council Committee Meetings - Tuesday, October 20
• Regular City Council Meeting - Tuesday, November 3
• Applications for Citizen Boards and Commissions due by Friday, November 6
XI. Comments by Council members
Justin Haschke reminded everyone that October is Domestic Violence Awareness Month and
thanked Cross Timbers Family Services for their work helping those affected. Mr. Haschke also
encouraged citizens to get involved by applying for a citizen board or commission.
Ricky Thurman spoke about the Big Brothers Big Sisters "Dancing for the Stars" fundraiser.
Brandon Huckabee spoke about the great things happening in the city of Stephenville, from
events to new property developments.
Gerald Cook encouraged citizens to get involved with one of the city's many advisory boards and
commissions.
Alan Nix reminded everyone that the Graham Street project will be lengthy and to please be
patient and drive safely. Mr. Nix thanked staff for working with business along Graham to ensure
they are able to operate during construction.
Brady Pendleton encouraged everyone to vote on November 3.
Doug Svien reminded everyone of a BBQ supper benefit for Brayden Edwards.
XII. Adjourn
The meeting was adjourned at 6:52 p.m.
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City Of Stephenville
Regular City Council Meeting - 06 Oct 2020
Doug Svi"ayor