HomeMy WebLinkAbout2020-O-32 - 4th Quarter Budget Adjustments ORDINANCE NO.2020-0-32
AN ORDINANCE PROVIDING BUDGET AMENDMENT FOR THE REMAINDER OF THE FISCAL YEAR
BEGINNING OCTOBER 1,2019 AND ENDING SEPTEMBER 30, 2020.
WHEREAS, it is necessary to amend the 2019-20 fiscal year budget to adjust revenues and
expenditures as reflected on the attached pages, and incorporated herein by reference.
The attached budget amendment for the fiscal year beginning October 1, 2019 and ending September 30,
2020, was duly presented to the City Council by the City Manager and a public notice was posted in the
Stephenville City Hall.
NOW,THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF STEPHENVILLE,TEXAS:
SECTION 1. That the amended appropriations and anticipated revenues for the fiscal year
beginning October 1, 2019 and ending September 30, 2020 for the support of the general government of
the City of Stephenville, Texas, be amended and fixed for the remainder of the fiscal year ending
September 30, 2020,with the revenues and expenditures shown.
SECTION 2. That the amended budget is hereby approved in all respects and adopted as the City's
budget for the remainder of the fiscal year ending September 30, 2020.
PASSED and APPROVED this the 6th day of October, 2020.
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Randy Thomas, City Attorney
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City of Stephenville
Summary of Revenues
Budgeted Amounts Recommended
Approved Proposed Budget Changes
Source of Funds 2019-2020 2019-2020 Positive(Negative)
Taxes 15,218,973 15,218,973 0
Licenses and permits 265,440 265,440 0
Fines and forfeitures 180,450 180,450 0
Intergovernmental grants 4,849,714 5,217,384 367,670
Service charges 11,130,832 11,136,922 61,090
Interest on investments 416,800 416,800 0
Other Income 415,983 1,393,548 977,565
Debt Proceeds 0 0 0
Total Revenue 32,478,192 33,829,517 1,406,325
General Funds
Taxes
Property Taxes 6,180,994 6,180,994
Sales Tax 6,008,963 6,008,963
Mixed Drinks Tax 0
Franchise Taxes 1,653,649 1,653,649
.-. Licenses and permits 245,440 245,440
Fines and forfeitures 170,200 170,200
Intergovernmental 1,251,934 1,619,604 367,670
Service charges 1,130,854 1,136,944 6,090
Interest on investments 172,800 172,800
Other Income 319,676 1,297,241 977,565
Debt Proceeds 0 0
Total General Fund 17,134,510 18,485,835 1,351,325
Utility Fund
Water sales 5,079,000 5,079,000
Wastewater charges 3,072,000 3,072,000
Service and delinquent charges 292,975 292,975
Interest on investments 208,000 208,000
Intergovernmental 234,875 234,875
Other Income 68,414 68,414
Debt Proceeds 0
Total Utility Fund 8,955,264 8,955,264 0
Landfill Fund
Gate fees 800,000 800,000 55,000
Interest on investments 5,000 5,000
Other Income 8,350 8,350
Debt Proceeds
Total Landfill Fund 813,350 813,350 55,000
City of Stephenville
Summary of Revenues
Budgeted Amounts Recommended
Approved Proposed Budget Changes
Source of Funds 2019-2020 2019-2020 Positive(Negative)
Airport Fund
Hangar rental 105,316 105,316
Service and delinquent charges 1,440 1,440
Intergovernmental Grants 1,459,255 1,459,255
Gasoline Sales 3,000 3,000
Other Income 0 0
Debt Proceeds 0
Total Airport Fund 1,569,011 1,569,011 0
Storm Water Drainage Fund
Storm water drainage fee 646,247 646,247
Licenses and permits 20,000 20,000
Intergovernmental Grants 1,899,100 1,899,100
Interest on investments 10,000 10,000
Total Stormwater Fund 2,575,347 2,575,347 0
Special Revenue Funds
Hotel/Motel Tax 555,000 555,000
Child Safety 5,000 5,000
Municipal Court Technology 5,250 5,250
Public Safety 4,550 4,550
569,800 569,800 0
Other Funds
Capital Projects Fund
Other Income 19,543 19,543
Debt proceeds 12,881,005 12,881,005
Interest 8,000 8,000
Debt Service Fund
Property Taxes 260,600 260,600
Interest 1,000 1,000
Stephenville Economic Dev Authority
Sales Tax 4B 559,767 559,767
Interest 12,000 12,000
Total Other Funds 13,741,915 13,741,915 0
Total Funds 45,359,197 46,710,522 1,406,325
City of Stephenville
Summary of Transfers
Budgeted Amounts Recommended
Approved Proposed Budget Changes
Source of Funds 2019-2020 2019-2020 Positive (Negative)
Transfers In
General Fund 1,034,955 1,034,955 0
Utility Fund 40,337 40,337 0
Airport Fund 0 0 0
Hotel Occupancy Tax Fund 0 0 0
Capital Projects Fund 1,071,572 1,071,572 0
Total Transfers In 2,146,864 2,146,864 0
Transfers Out
General Fund (1,071,572) (1,071,572) 0
Utility Fund (889,555) (889,555) 0
Landfill Fund (35,136) (35,136) 0
Storm Water Drainage Fund (150,601) (150,601) 0
Total Transfers Out (2.146,864) (2,146,864) 0
City of Stephenville
Summary of Expenditures
Budgeted Amounts Recommended
Approved Proposed Budget Changes
Source of Funds 2019-2020 2019-2020 Positive(Negative)
General Government:
City Council 134,619 216,816 82,197
City Manager 455,856 458,831 2,975
City Secretary 204,763 204,763
Emergency management 24,122 24,122
Municipal building 114,934 118,732 3,798
Municipal Service Center 96,276 96,715 439
Human resources 235,552 235,552
Information Technology 314,727 314,727
Total General Government 1,580,849 1,670,258 89,409
Finance and Administration:
Financial Admin/Accounting 536,734 537,904 1,170
Tax 168,026 168,026
Total Finance and Administration 704,760 705,930 1,170
Legal:
Legal counsel 126,630 126,630
Municipal court 179,679 179,679
Total Legal 306,309 306,309 -
Parks & Leisure Services:
Parks& Recreation 2,437,344 2,612,772 175,428
Library 251,966 251,966
Senior citizens center 148,582 159,582 11,000
Aquatic Center 290,182 291,472 1,290
Total Parks& Leisure Services 3,128,074 3,315,792 187,718
Public Works:
Street maintenance 977,233 977,233
Fire Department:
Total Fire Department 3,771,203 3,832,451 61,248
Police Department:
Total Police Department 6,261,379 6,997,898 736,519
Community Development
Total Community Development 511,436 825,829 314,393
Total General Fund 17,241,243 18,631,700 1,390,457
City of Stephenville
Summary of Expenditures
Budgeted Amounts Recommended
Approved Proposed Budget Changes
Source of Funds 2019-2020 2019-2020 Positive(Negative)
Utility Fund
Utilities administration 1,140,428 1,161,948 21,520
Water production 887,076 969,076 82,000
Water distribution 1,459,716 1,365,196 (94,520)
Water customer service 243,752 248,752 5,000
Wastewater collection 16,922,380 17,012,380 90,000
Wastewater treatment 1,430,594 1,430,594 -
Billing and collections 285,464 285,464
Non-Departmental 2,005,429 2,005,429
Total Utility Fund 24,374,839 24,478,839 104,000
Landfill Fund
Total Landfill Fund 834,165 889,165 55,000
Airport Fund
Total Airport Fund 1,702,449 1,702,449
Storm Water Drainage Fund
Operations 105,000 105,000
Capital 1,920,048 1,920,048
Debt Service 500,238 500,238
Total Storm Water Drainage Fund 2,525,286 2,525,286 -
Special Revenue Fund
Hotel/Motel 555,000 555,000 -
C h i ldSafety 0 0
Court Technology 0 0
Public Safety 15,868 15,868
Total Special Revenue Fund 570,868 570,868 -
Debt Service Fund
Total Debt Service Fund 260,850 260,850
Capital Projects Fund
Streets 1,155,790 1,155,790
2020 Public Infrastructure Bond 12,881,005 12,881,005
Total Capital Project Fund 14,036,795 14,036,795 -
Stephenville Economic Dev Authority 571,767 571,767
Total Expenditures 62,118,262 63,667,719 1,549,457
Budget Adjustment Register
I Straw* Stephenville,TX
Budget 2019-2020
Packet:GLPKT01298-4th Qtr Budget Adjustments
Adjustment Date-09/30/2020
Adjustment Number Account Number Account Name Adjustment Description Current Budget Adjustment Proposed Budget
BA0000051 01-44010.00000 FIRE DEPT MISCELLANEOUS NCTRAC Grant - (6,090) (6,090)
01-601-5 3 12 2.00000 AMBULANCE SUPPLIES NCTRAC Grant 50,000 6,090 56,090
BA0000052 01-101-58003.00000 ECONOMIC STIMULUS GRANTS CARES Grant Funding - 82,197 82,197
01-102-53321.20190 OPERATING SUPPLIES-COVID-19 CARES Grant Funding - 2,975 2,975
01105-53321.20I9G OPERATING SUPPLIES-COVID-19 CARES Grant Funding - 3,798 3,798
01 10, 31,.-.._ - OPERATING SUPPLIES-COVID-19 CARES Grant Funding - 439 439
01.3i-53321.20190 OPERATING SUPPLIES-COVID-19 CARES Grant Funding - 1,170 1,170
01-43500.20191. COVID 19 STATE GRANT CARES Grant Funding - (242,715) (242,715)
01-5 01-5 3 32 1.20190 OPERATING SUPPLIES-COVID-19 CARES Grant Funding - 5,665 5,665
01-507-53321.20190 OPERATING SUPPLIES-COVID-19 CARES Grant Funding - 1,290 1,290
01.601-53321.20190 OPERATING SUPPLIES-COVID-19 CARES Grant Funding - 23,388 23,388
01-701-53321.20190 OPERATING SUPPLIES-COVID-19 CARES Grant Funding - 7,175 7,175
BA0000053 01.43510.00000 JAG GRANT Coronavirus Emergency Supplemental Grant (65,000) (111,240) (176,240)
01.701.55140.20191 OTHER EQUIPMENT-COVID 19 GRANT Coronavirus Emergency Supplemental Grant - 111,240 111,240
BA0000054 01-45200.00000 INSURANCE PROCEEDS Insurance proceeds-storm damage (252,322) (663,172) (915,494)
01-501-54270.00000 PARK MAINTENANCE Insurance proceeds-playground equipment damage 38,755 16,013 54,768
01.601-52550.20190 DAMAGE CLAIMS Insurance proceeds-public safety building damage - 31,770 31,770
01-7 01-5 2 55 0.20190 DAMAGE CLAIMS Insurance proceeds-public safety building damage - 615,389 615,389
BA0000055 01-501-55265.00000 REC HALL IMPROVEMENTS Rec Hall Improvements from reserves - 136,750 136,750
^N BA0000056 01-45420.00000 DONATIONS&CONTRIBUTIONS Donated infrastructure-Christy Plaza light - (314,393) (314,393)
01-801-55320.00000 SIDEWALK IMPROVEMENTS Donated infrastructure-Christy Plaza light - 314,393 314,393
BA0000057 01-43500.00000 GRANTS Walmart grant for senior citizen center (227,576) (5,000) (232,576)
01-506-53320.00000 OPERATING SUPPLIES Walmart grant for senior citizen center 4,000 5,000 9,000
BA0000058 01.43500.00000 GRANTS Tarleton/THR grant for senior health (227,576) (6,000) (233,576)
01.506.53320.00000 OPERATING SUPPLIES Tarleton/THR grant for senior health 4,000 6,000 10,000
BA0000059 01-43020.00000 STEPHENVILLE ISD SISD K-9 program reimbursement (150,000) (2,715) (152,715)
01-701-53350.00000 K-9 PROGRAM SUPPLIES SISD K-9 program reimbursement 3,000 2,715 5,715
BA0000060 01-501-52531.00000 OUTSIDE PROFESSIONALS Carryover Feasibility Study from FY 18-19 82,675 17,000 99,675
GENERAL FUND NET REVENUES(OVER)/UNDER EXPENDITURES 39,132
BA0000061 02-000 SS27',..220 OVERSIZED PARTICIPATION Oversized participation Council approved 2/4/2020 - 21,520 21,520
02-002-54235.00000 WATER FACILITY MAINTENANCE Oversized participation Council approved 2/4/2020 170,000 (21,520) 148,480
BA0000062 02-001-52543.00000 SPECIAL SERVICES-ULRMWD Re-allocation for well repairs 284,886 (34,000) 250,886
02-001-54235.00000 WATER FACILITY MAINTENANCE Re-allocation for well repairs 100,000 107,000 207,000
02-002-54 23 5.00000 WATER FACILITY MAINTENANCE Re-allocation for well repairs 170,000 (73,000) 97,000
BA0000063 02-011-55276.00000 WATER&SEWER LINE REPLACEMENT C/O Graham Cast in place pipe from FY 18-19 1,203,256 104,000 1,307,256
BA0000064 02-001-51120.00000 OVERTIME Re-allocate salaries vacancy to cover overtime 12,469 9,000 21,469
02-003-51120.00000 OVERTIME Re-allocate salaries vacancy to cover overtime 5,371 5,000 10,371
02-011-51110.00000 SALARIES Re-allocate salaries vacancy to cover overtime 211,492 (14,000) 197,492
BA0000065 02-012-54241.00000 SEWER FACILITY MAINTENANCE Re-allocate maintenance to capital repair 91,717 (4,600) 87,117
02-012-55540.00000 EQUIPMENT MAINTENANCE Re-allocate maintenance to capital repair 370,191 4,600 374,791
UTILITY FUND NET REVENUES(OVER)/UNDER EXPENDITURES 104,000
0 BA0000066 03-030-54120.00000 MACHINERY MAINTENANCE Adjust for anticipated actual maintenance 50,000 55,000 105,000
03-44710 00000 LANDFILL GATE FEES Adjust for anticipated actual maintenance (800,000) (55,000) (855,000)
LANDFILL FUND NET REVENUES(OVER)/UNDER EXPENDITURES -
Budget Adjustment Register
Stephenville,TX
Budget 2019-2020
Packet:GLPKT01298-4th Qtr Budget Adjustments
Adjustment Date-09/30/2020
Summary
Budget Account Number Account Name Current Budget Adjustment Proposed Budget
2019-2020
01-43020.00000 STEPHENVILLE ISD (150,000) (2,715) (152,715)
01-43500.00000 GRANTS (227,576) (11,000) (238,576)
00-43500.20191 COVID 19 STATE GRANT -
(242,715) (242,715)
01-43510.00000 AG GRANT (65,000) (111,240) (176,240)
01-44010.000X FIRE DEPT MISCELLANEOUS - (6,090) (6,090)
01-45200-00000 INSURANCE PROCEEDS (252,322) (663,172) (915,494)
01-45420.00000 DONATIONS&CONTRIBUTIONS -
(314,393) (314,393)
01-101-58003.00000 ECONOMIC STIMULUS GRANTS - 82,197 82,197
01-102-53321.20190 OPERATING SUPPLIES-COVID-19 - 2,975 2,975
01-105-53321.20190 OPERATING SUPPLIES-COVID-19 - 3,798 3,798
01-106-53 32 1.20190 OPERATING SUPPLIES-COVID-19 - 439 439
01-2 01-5 3 321.20190 OPERATING SUPPLIES-COVID-19 - 1,170 1,170
01-501.52531.00000 OUTSIDE PROFESSIONALS 82,675 17,000 99,675
01-501-53321.20190 OPERATING SUPPLIES-COVID-19 - 5,665 5,665
01-501-54270.00000 PARK MAINTENANCE 38,755 16,013 54,768
01-501-55265.00000 REC HALL IMPROVEMENTS - 136,750 136,750
01-506-53320.00000 OPERATING SUPPLIES 4,000 11,000 15,000
01507-53321.20790 OPERATING SUPPLIES-COVID-19
DAMAGE CLAIMS
- 1,290 1,290
01-601-52550.20790 - 31,770 31,770
05-607-5312 Z.00OOD AMBULANCE SUPPUES 50,000 6,090 56,090
01-601-53321.20190 OPERATING SUPPUES-COVID-19 - 23,388 23,388
01-701-52550.20190 DAMAGE CLAIMS - 615,389 615,389
01-701-53321.20190 OPERATING SUPPUES-COVID-19 - 7,175 7,175
01-701-53 35 0.00000 K-9 PROGRAM SUPPLIES 3,000 2,715 5,715
01-701-55140.20191 OTHER EQUIPMENT-COVID 19 GRANT - 111,240 111,240
01.801-55320.00000 SIDEWALK IMPROVEMENTS - 314,393 314,393
02-000-55277.00000 OVERSIZED PARTICIPATION - 21,520 21,520
02-001-51120.00000 OVERTIME 12,469 9,000 21,469
02-001-52543.00000 SPECIAL SERVICES-ULRMWD 284,886 (34,000) 250,886
02-001-54235.00000 WATER FACILITY MAINTENANCE 100,000 107,000 207,000
02-002-54235.00000 WATER FACILITY MAINTENANCE 170,000 (94,520) 75,480
02-003-51120.00000 OVERTIME 5,371 5,000 10,371
02-011-51110.00000 SALARIES 211,492 (14,000) 197,492
02-011-55 2 7 6.00000 WATER&SEWER LINE REPLACEMENT 1,203,256 104,000 1,307,256
02-012-54241.00000 SEWER FACILITY MAINTENANCE 91,717 (4,600) 87,117
02.012-55140.00000 EQUIPMENT MAINTENANCE 370,191 4,600 374,791
03-44710.00000 LANDFILL GATE FEES (800,000) (55,000) (855,000)
03-030-54120.00000 MACHINERY MAINTENANCE 50,000 55,000 105,000
2019-2020 Total: 1,182,914 143,132 1,326,046