Loading...
HomeMy WebLinkAbout2020-08-04 - Regular City Council.•. 84"UT*6*AS City of Stephenville Regular City Council Meeting Tuesday, August 4, 2020 at 5:30 PM The City Council of the City of Stephenville, Texas, convened on Tuesday, August 4, 2020, at 5:30 PM, via videoconference for the purpose of a Regular Business Meeting, with notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the following members present, to wit: COUNCIL PRESENT: Doug Svien Mark McClinton Justin Haschke Nick Robinson Brady Pendleton Ricky Thurman Alan Nix Gerald Cook Brandon Huckabee COUNCIL ABSENT: OTHERS ATTENDING: Allen L. Barnes, City Manager Staci L. King, City Secretary Randy Thomas, City Attorney I. Call to Order Mayor Svien called the meeting to order at 5:30 p.m. III. Regular Agenda 1. Consider Approval of Contract with Cavalry Construction for Restoration of the Public Safety Building MOTION by Mark McClinton, second by Alan Nix, to approve the scope of work with Cavalry Construction for restoration of the Public Safety Building. MOTION CARRIED by unanimous vote. III. Planning and Zoning Commission Steve Killen, Director of Development Services 1. PUBLIC HEARING Case No.: PD2020-006 Applicant Is Requesting a Rezone of a Property Located At 2241 Tarleton, Parcel R30330, Lot 2, Block 3, of the Kaylie Subdivision to the City Of Stephenville, Erath County, Texas From Single Family Residential District (R-1) To Planned Development (PD). Steve Killen, Director of Development Services, briefed the council on the request for rezone. On July 15, 2020, the Planning and Zoning Commission voted unanimously to deny the request for rezone. Steve Emmons, Vice President of Construction for Spectra Student Living, gave a presentation to council of previous projects, as well as plans for the current project. Council member Ricky Thurman asked for clarification that the single-family residential portion of the project would be ready to build on by April 1, 2021, but would be marketed as custom homes, and everything else would be ready to go in April 2021; Mr. Emmons stated this was correct. Council members Robinson and Nix inquired about the buffer area between the existing residential area and the parking lot of the multi -family development. Mr. Emmons explained that the area would be divided by a berm, fencing, and vegetation. Mr. Nix also expressed concerns about the safety of the parking lot with limited lighting. Mr. Emmons stated he felt the lighting was sufficient for safety while limiting light pollution for the adjacent homes. Mayor Svien asked if staff had any comments after seeing Mr. Emmons' presentation. Mr. Killen asked that the council consider parkland dedication, as Mr. Emmons had some objections. He stated that if council was agreeable to the timeline for the single-family phase of the project, then staff would work with Mr. Emmons on that issue. Mayor Svien opened the public hearing at 6:33 p.m. The following spoke in opposition to the rezone: • Steve Gunn, 125 Linda Lane • Will Bailey, 665 Mockingbird • Sally Lloyd, 2380 Mimosa • Jeff Perry, 2480 Phelps No one spoke in favor of the rezone. Mayor Svien closed the public hearing at 6:48 p.m. 2. Consider Approval of an Ordinance Rezoning a Property Located At 2241 Tarleton, Parcel R30330, Lot 2, Block 3, of the Kaylie Subdivision to the City Of Stephenville, Erath County, Texas From Single Family Residential District (R-1) To Planned Development (PD). Council member Justin Haschke asked for clarification that the requirements in Mr. Huckabee's motion would be tied to the issuance of certificates of occupancy. Randy Thomas, City Attorney, advised that the motion was stated properly to require the conditions be met prior to issuance of certificates of occupancy, or the city would need some kind of guarantee that those conditions would be met prior to issuing certificates of obligation. Mayor Svien also wished to reiterate and confirm that Mr. Emmons understood that the extension of the city street into the development would be paid for by the developer. MOTION by Brandon Huckabee, second by Gerald Cook, to approve PD2020-006 as presented with the following things conditions: • Sidewalks completed to Harbin to be completed by Spectra; City Of Stephenville Regular City Council Meeting - 04 Aug 2020 • Parkland dedication fees paid as required by city ordinance; and • R-1 housing to be built to current R-1 requirements with no waivers. MOTION CARRIED by the following votes: Ayes: Gerald Cook, Brandon Huckabee, Mark McClinton, Justin Haschke, Nick Robinson, Brady Pendleton, and Ricky Thurman Noes: Alan Nix 3. PUBLIC HEARING Case No.: PD2020-007 Applicant is Requesting a Rezone of a Property located on Tarleton Street, Parcel R73194, Being Lot 1, Block 3, of the Kaylie Subdivision to the City of Stephenville, Erath County, Texas From Single Family Residential District (R-1) To Planned Development (PD). Steve Killen, Director of Development Services, briefed the council on the request for rezone. On July 15, 2020, the Planning and Zoning Commission voted unanimously to deny the request for rezone. Mayor Svien opened the public hearing at 6:59 p.m. Those speaking in opposition to the rezone: • Will Bailey • Sally Lloyd No one spoke in favor of the rezone. Mayor Svien closed the public hearing at 7:03 p.m. 4. Consider Approval of an Ordinance Rezoning a Property located on Tarleton Street, Parcel R73194, Being Lot 1, Block 3, of the Kaylie Subdivision to the City of Stephenville, Erath County, Texas From Single Family Residential District (R-1) To Planned Development (PD). A petition was received in accordance with Texas Local Government Code 211.006 and City of Stephenville Code of Ordinance 154.18. This petition was received and validated by Staci King, City Secretary, as containing signatures of at least 20 percent of the landowners of the area of lots or land immediately adjoining the the area covered by the proposed change and extending 200 feet from that area. As such, an affirmative vote of at least three -fourths of the members of the council is required to overrule a recommendation from the Planning and Zoning Commission. MOTION by Brandon Huckabee, second by Gerald Cook, to approve PD2020-007 as presented with the following things conditions: • Sidewalks completed to Harbin to be completed by Spectra; • Parkland dedication fees paid as required by city ordinance; and • R-1 housing to be built to current R-1 requirements with no waivers. MOTION CARRIED by the following votes: City Of Stephenville Regular City Council Meeting - 04 Aug 2020 Ayes: Gerald Cook, Brandon Huckabee, Mark McClinton, Justin Haschke, Nick Robinson, Brady Pendleton, and Ricky Thurman Noes: Alan Nix 5. PUBLIC HEARING Case No.: PD2020-008 Applicant is Requesting a Rezone of a Property Located on Tarleton Street, Parcel R30333, Block 139, Lot 8E, of the City Addition to the City of Stephenville, Erath County, Texas from Multiple -Family District (R-3) to Planned Development (PD). Steve Killen, Director of Development Services, briefed the council on the request for rezone. On July 15, 2020, the Planning and Zoning Commission voted unanimously to deny the request for rezone. Mayor Svien opened the public hearing at 7:06 p.m. Those speaking in opposition to the rezone: • Jeff Perry No one spoke in favor of the rezone. Mayor Svien closed the public hearing at 7:08 p.m. 6. Consider Approval of an Ordinance Rezoning a Property Located on Tarleton Street, Parcel R30333, Block 139, Lot 8E, of the City Addition to the City of Stephenville, Erath County, Texas from Multiple -Family District (R-3) to Planned Development (PD). MOTION by Brandon Huckabee, second by Gerald Cook, to approve PD2020-006 as presented with the following things conditions: • Sidewalks completed to Harbin to be completed by Spectra; • Parkland dedication fees paid as required by city ordinance; and • R-1 housing to be built to current R-1 requirements with no waivers. MOTION CARRIED by the following votes: Ayes: Mark McClinton, Justin Haschke, Nick Robinson, Brady Pendleton, Ricky Thurman, Gerald Cook, and Brandon Huckabee Noes: Alan Nix 7. PUBLIC HEARING Case No.: RZ2020-006 Applicant is Requesting a Rezone of a Property Located at 816 West Tarleton, Being Lot 1A of the Kight First Addition to the City Of Stephenville, Erath County, Texas, from Retail and Commercial Business District (B-2) to Multi -Family District (R-3). Steve Killen, Director of Development Services, briefed the council on the request for rezone. On July 15, 2020, the Planning and Zoning Commission voted unanimously to approve the request for rezone. Mayor Svien opened the public hearing at 7:10 p.m. City Of Stephenville Regular City Council Meeting - 04 Aug 2020 No one spoke in favor of or opposition to the rezone. Mayor Svien closed the public hearing at 7:10 p.m. 8. Consider Approval of an Ordinance Rezoning a Property Located at 816 West Tarleton, Being Lot 1A of the Kight First Addition to the City Of Stephenville, Erath County, Texas, from Retail and Commercial Business District (B-2) to Multi -Family District (R-3). MOTION by Brandon Huckabee, second by Gerald Cook, to approve RZ2020-006, rezoning the property located at 816 W. Tarleton. MOTION CARRIED by unanimous vote. 9. PUBLIC HEARING Case No.: AZ2020-003 Amend the Future Land Use Designation for the Newly Extended Extraterritorial Jurisdiction Boundary On February 4, 2020, the City Council passed and approved Ordinance No. 2020-0-07 annexing the subject property and extending the city limits of the City of Stephenville. On April 15, 2020, the Planning and Zoning Commission, by unanimous vote, recommended that the City Council approve Industrial Zoning (1) for the newly established area of the ETJ in order to comply with the Future Land Use designated by the Comprehensive Plan. The City Council upheld the recommendation and approved Industrial zoning in May. This action is being requested due to a staff error overlooking the fact that the extended ETJ included future zoning other than industrial. On July 15, 2020, the Planning and Zoning Commission voted unanimously to approve the change. This amendment would change the zoning from Industrial to Ag/Open Space and City/Tarleton/ISD as appropriate. 10. Consider Approval of An Amendment to the City of Stephenville's Future Land Use Map MOTION by Brandon Huckabee, second by Justin Haschke, to approve the changes to the city's future land use map as presented. MOTION CARRIED by unanimous vote. IV. Tourism and Visitors Bureau Committee Justin Haschke, Chair 1. Tourism Committee Report Justin Haschke, chair, gave the committee report. 2. Consider Approval of a Hotel Occupancy Tax Fund Application for the Cowboy Capital of the World Pro Rodeo MOTION by Justin Haschke, second by Alan Nix, to approve a Hotel Occupancy Tax Fund application for the Cowboy Capital of the World Pro Rodeo in the amount of $15,000. MOTION CARRIED by unanimous vote. 3. Consider Approval of a Hotel Occupancy Tax Fund Application for the Phil Fifer City Of Stephenville Regular City Council Meeting - 04 Aug 2020 Memorial Roping _ MOTION by Justin Haschke, second by Gerald Cook, to approve a Hotel Occupancy Tax Fund application for the Phil Fifer Memorial Roping in the amount of $750. MOTION CARRIED by unanimous vote. 4. Consider Approval of a Marketing Proposal with The Daytripper MOTION by Justin Haschke, second by Alan Nix, to approve a marketing proposal from The Daytripper in the amount of $95,100, with the expenditure being split between fiscal years 2020-2021 and 2021-2022. MOTION CARRIED by unanimous vote. 5. Consider Approval of an Ordinance Amending Article ll. Hotel Occupancy Tax Collection of the Code of Ordinance of the City of Stephenville MOTION by Justin Haschke, second by Alan Nix, to aprrove an ordinance amending Article III. Hotel Occupancy Tax Collection of the the Code of Ordinances of the City of Stephenville to a monthly collection of HOT funds. MOTION CARRIED by unanimous vote. 6. Consider Approval of Suspending the Acceptance of Applications for Hotel Occupancy Funds MOTION by Justin Haschke, second by Gerald Cook, to suspend the acceptance applications for Hotel Occupancy Tax Funds. MOTION CARRIED by unanimous vote. V. Parks and Leisure Services Committee Report Nick Robinson, Chair 1. Parks and Leisure Services Committee Report Nick Robinson, chair, gave the committee report. 2. Consider Approval of Relocation of the Athletic Maintenance Shop and Related Expenditures MOTION by Nick Robinson, second by Brandon Huckabee, to approve the relocation of the athletic maintenance shop, with expenditures not to exceed $68,000. MOTION CARRIED by unanimous vote. 3. Consider Award of a Construction Bid for the CDBG Downtown Revitalization Grant MOTION by Nick Robinson, second by Justin Haschke, to award a construction bid for the CDBG Downtown Revitalization Grant to M&C Fonseco Construction. MOTION CARRIED by unanimous vote. VI. Public Works Committee Alan Nix, Chair 1. Public Works Committee Report Alan Nix, chair, gave the committee report. 2. Consider Approval of a Sewer Effluent Purchase Agreement Renewal MOTION by Alan Nix, second by Mark McClinton, to approve a sewer effluent purchase agreement renewal. City Of Stephenville Regular City Council Meeting - 04 Aug 2020 MOTION CARRIED by unanimous vote. 3. Consider Approval of an Amendment to the Lockhart Road Railroad Crossing Professional Services Agreement with Freese and Nichols, Inc. MOTION by Alan Nix, second by Mark McClinton, to approve an amendment to a Professional Services Agreement with Freese and Nichols, Inc. for the Lockhart Railroad Crossing. MOTION CARRIED by unanimous vote. 4. Consider Approval of an Advance Funding Agreement with TxDOT for the Lockhart Road Railroad Crossing MOTION by Alan Nix, second by Mark McClinton, to approve an Advance Funding Agreement with TxDOT for improvements to the Lockhart Road Railroad Crossing. MOTION CARRIED by unanimous vote. VI1. Finance Committee Mark McClinton, Chair 1. Finance Committee Report Mark McClinton, chair, gave the committee report. 2. Consider Approval of a Contract with Gateway Planning for a Downtown Master Plan MOTION by Mark McClinton, second by Alan Nix, to approve a contract with Gateway Planning for a Downtown Master Plan. MOTION TO AMEND by Justin Haschke, second by Gerald Cook, to add incentive programs or packages to the deliverables section of the contract. MOTION TO AMEND CARRIED. Concerns were voiced by Mr. Robinson and Mr. Thurman over how this contract would be funded, as there is no clear funding mechanism in place. MOTION by Mark McClinton, second by Alan Nix, as amended, to approve a contract with Gateway Planning for a Downtown Master Plan with the addition of incentive programs or packages. MOTION CARRIED by unanimous vote. by the following votes: Ayes: Mark McClinton, Brady Pendleton, Alan Nix, Gerald Cook, and Brandon Huckabee Noes: Nick Robinson and Ricky Thurman 3. Consider Approval of a Contract Renewal with Brooks Watson & Co, PLLC for Annual Financial Audit Services MOTION by Mark McClinton, second by Gerald Cook, to approve a contract renewal with Brooks Watson & Co, PLLC for annual financial audit services. MOTION CARRIED by unanimous vote. 4. Consider Approval of an Amendment to the Local Disaster Declaration by Removing Section 6 to Allow for Disconnection of Utility Service for Nonpayment City Of Stephenville Regular City Council Meeting - 04 Aug 2020 This item was referred back to committee. Vill. FINANCIAL REPORTS Monica Harris, Director of Finance, gave the following report: In reviewing the financial statements ending June 30, 2020, the financial indicators are as expected, considering the impact of COVID-19. • Property Tax - We received $82K in property taxes in the month of June, resulting in a $414K or 6.88% increase over funds collected through June last fiscal year. The $6.43 million collected through June is 100.20% of budget. • Sales Tax - We received $438K in sales tax in June, resulting in $61K or 12.23% less than the funds collected last June. The $4.7 million collected is 71.69% of the $6.57 million budgeted, which is about 2% less than anticipated. • HOT Funds - We received $227K in revenue in the Hotel Occupancy Tax fund through June, as compared to $337K in revenue through last June. We spent $130K in Hotel Occupancy Tax funds through June as compared to $365K last year. Both are a direct reflection of the impact of COVID- 19. • Revenue (Budgetary comparison) - The target budget for operating revenue is $21.7 million. We received $22.4 million in revenue through June, resulting in $686K over the target budget. This is a result of property taxes, which are billed October 1st and due by January 31st, and insurance proceeds. • Expenditures (Budgetary comparison) - The target budget for operating expenditures is $15.6 million. We expended $14 million through June resulting in $1.6 million under the target budget. • Revenue (Prior year comparison) - Operating revenue received last year was $21.2 million as compared to the current year's $22.4 million, resulting in a $1.2 million increase due to service charges, property taxes, grants, and insurance proceeds. • Expenditures (Prior year comparison) - Operating expenditures last year were $13.9 million as compared to the current year's $14 million, resulting in a $125K increase due to wages and benefits, maintenance, and marketing and grants for SEDA. • New Programs - The Dodge/Lennox/Fairfax CDBG project is complete, as is Landfill cells 5 & 6. • Investments - The total market value of cash and investments on June 30, 2020 was $44,848,531. This is split 4% in demand accounts, 3% in brokered certificates of deposits, 41% in TexStar investment pool, and 52% in TexPool investment pool. We earned $39K in interest for the quarter. The average yield to maturity for all account types for the quarter was .50%. The average yield to maturity for investment accounts for the quarter was .78%. The average yield to maturity for a 3-month treasury bill for the quarter was .15%. IX. Stephenville Type B Economic Development Authority Update Jeff Sandford, Executive Director, updated the council on economic development in Stephenville. X. CONSENT 1. Approval of City Council Minutes • Regular City Council Meeting - July 7, 2020 • City Council Work Session - July 30, 2020 2. Approval of Resolution Accepting the 2020 Landfill Cells S and 6 Construction Project City Of Stephenville Regular City Council Meeting - 04 Aug 2020 and Authorizing Final Payment 3. Approval of Amendment No. 7 to a Development Review Agreement with Freese and Nichols, Inc. 4. Approval of the City of Stephenville's Water Conservation Plan 5. Approval of the Purchase of Decontamination Systems Using CESF Grant Funding 6. Approval of Contract with Motorola Solutions for Rapid Notification 2.0 and Related Interfaces MOTION by Ricky Thurman, second by Nick Robinson, to approve the consent agenda as presented. MOTION CARRIED by unanimous vote. XI. Comments by City Manager • Working on a plan for CARES funding • High-level budget work session - August 6, 2020 • Jen Basham, Director of Parks and Leisure, has accepted a new position with the City of Burleson XII. Comments by Council members Council expressed their thanks and best wishes to Jen Basham on her new journey. The thanked her for her innovation and bringing new ideas to Stephenville. XIII. Adjourn The meeting was adjourned at 8:17 p.m. p F S TF *S). ATTEST:m Staci L. g, City SecretarU' ?CORP 0R " 'P'�O City Of Stephenville Regular City Council Meeting - 04 Aug 2020 46 Doug Svien, Mayor